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Urgent! Executive Assistant Job Opening In Johannesburg – Now Hiring TAC Recruitment



Job description

Requirements:

  • Bachelor’s degree preferred

  • Excellent administration & organizational skills

  • Highly proficient in Microsoft Office (Word, Excel, Access, PowerPoint)

  • Excellent report writing skills

  • Meticulous Document management

  • SAP System Knowledge

  • Professional Minute taking of Executive Meetings

  • Excellent interpersonal & communication skills

  • Ability to work in a fast-paced, diverse environment while managing multiple tasks

  • Own transport
  • Responsibilities:
  • Builds and maintains effective working relationships with internal departments and acts as liaison to identify and remedy issues

  • Manage calendars, vacation schedules and backfill coverage

  • Provides training and develop capability of admin team members

  • Management of electronic diary which involves external and internal meetings, conference calls, events, etc.

  • Maintain high level of integrity and professionalism in handling confidential material on a daily basis

  • Coordinate guest visits, programme, accommodation, transport and meetings

  • Attend to e-mails

  • Attend to and direct internal and external calls efficiently and professionally

  • Compile documents, reports and presentations for various meetings

  • Plan and manage all international and local travel arrangements and itineraries - visa application, accommodation, flight arrangements, and arranging transportation

  • Manage contacts to ensure up-to-date database entries and track key relations

  • Take minutes at meetings

  • Expense control

  • Engage with suppliers and ensure timeous payment

  • Manage the purchase of office supplies

  • Monitor and manage relevant budgets and project costs

  • Monitor office, travel and meeting expenses on a monthly basis

  • Management of all P2P travel and expense


  • Minimum of 5 years’ experience as an executive assistant in a corporate environment / CEO /Senior Vice President

  • Required Skill Profession

    Secretaries And Administrative Assistants



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