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Executive Assistant Position in Ottery - Greys Recruitment


Job description

Our client is seeking an experienced Executive Assistant who will be reporting to the CEO.

Job Summary:
Provide or lead a full range of secretarial/administrative support to the Chief Executive Officer (CEO) of the organisation, exercising confidentiality, tact and diplomacy.

Requirements: 


  • Grade 12

  • Diploma in Legal Secretarial / Paralegal

  • Minimum of 5 years experience.


  • Knowledgeable about import processing.




Responsibilities: 



  1. Administration Support


    • Manage the purchasing authorisation process from submission of PORs to handover of signed invoices for payment.

    • Management of local and international travel arrangements for the CEO as well as arrangements for Trade and other International Fairs for all attendees.

    • Arrangement for and management of Forex linked to international travel.

    • Ad hoc personal bookings and searches for the CEO.

    • Act as a support/participant in the development and implementation of administrative standards, policies, and practices for the organisation.



  2. Secretarial Support


    • Communicate directives and information from the CEO to Executives, managers, and others in the organisation and follow up on the status of assignments.

    • Receive, screen, and direct incoming calls, visitors, mail, and email.

    • Maintain files, records, calendars, and diaries.

    • Control filing linked to and access to contracts / SLAs for customers, property, property plans, etc.

    • Good verbal and written communication skills Ability to act decisively and urgently.

    • High level of emotional intelligence and interpersonal skills.

    • Ability to establish and develop well-aligned, supportive teams.

    • Suitably-developed computer literacy and skills.

    • Appropriate business acumen and entrepreneurial aptitude.

    • Strong problem-solving skills.

    • Creativity.

    • Exceptional attention to detail.





Imports and EForex Management




    • Management payment for import process, from verifying accuracy of import documentation to purchasing of Forex;

    • In conjunction with Finance, determine cashflow for large purchases, obtain authorisation and book FEC in line with forecasted dates; and,

    • Balance transactions with bank statements bi-weekly.




Other Special Requirements
Decision Making


  • Maintain standards, practices, policies, and procedures as defined.

  • Able to make good business-aligned judgement decisions at an operational level.


Accountability


  • Responsible for all activities linked to the position as defined.

  • Ensures that a structure for escalation of responsibility is effective.

  • Responsible for the company credit card.


Communication


  • Maintains the benchmark for transparent, responsive, and open communications within the business and at all levels.

  • Ensures an email response within 24 hours.

  • Provide guidance telephonically to assist the teams when required within reason.

  • Good communication with management and subordinates.



Manage Insurance


  • Manage vehicle insurance portfolio from addition/removal of vehicles onto the policy to management of claims;

  • Manage all insurance; and,

  • Arrange for marine/transit cover where necessary.



Salary:
R800 000 CTC

How to apply:


  1. Follow the link to our jobseeker’s page -   

  2. Search for the job title.

  3. Click Apply to submit your CV.


Required Skill Profession

Secretaries And Administrative Assistants


  • Job Details

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Unlock Your Executive Assistant Potential: Insight & Career Growth Guide


Real-time Executive Assistant Jobs Trends (Graphical Representation)

Explore profound insights with Expertini's real-time, in-depth analysis, showcased through the graph here. Uncover the dynamic job market trends for Executive Assistant in Ottery, South Africa, highlighting market share and opportunities for professionals in Executive Assistant roles.

19113 Jobs in South Africa
19113
2 Jobs in Ottery
2
Download Executive Assistant Jobs Trends in Ottery and South Africa

Are You Looking for Executive Assistant Job?

Great news! is currently hiring and seeking a Executive Assistant to join their team. Feel free to download the job details.

Wait no longer! Are you also interested in exploring similar jobs? Search now: .

The Work Culture

An organization's rules and standards set how people should be treated in the office and how different situations should be handled. The work culture at Greys Recruitment adheres to the cultural norms as outlined by Expertini.

The fundamental ethical values are:

1. Independence

2. Loyalty

3. Impartiapty

4. Integrity

5. Accountabipty

6. Respect for human rights

7. Obeying South Africa laws and regulations

What Is the Average Salary Range for Executive Assistant Positions?

The average salary range for a varies, but the pay scale is rated "Standard" in Ottery. Salary levels may vary depending on your industry, experience, and skills. It's essential to research and negotiate effectively. We advise reading the full job specification before proceeding with the application to understand the salary package.

What Are the Key Qualifications for Executive Assistant?

Key qualifications for Executive Assistant typically include Secretaries And Administrative Assistants and a list of qualifications and expertise as mentioned in the job specification. The generic skills are mostly outlined by the . Be sure to check the specific job listing for detailed requirements and qualifications.

How Can I Improve My Chances of Getting Hired for Executive Assistant?

To improve your chances of getting hired for Executive Assistant, consider enhancing your skills. Check your CV/Résumé Score with our free Tool. We have an in-built Resume Scoring tool that gives you the matching score for each job based on your CV/Résumé once it is uploaded. This can help you align your CV/Résumé according to the job requirements and enhance your skills if needed.

Interview Tips for Executive Assistant Job Success

Greys Recruitment interview tips for Executive Assistant

Here are some tips to help you prepare for and ace your Executive Assistant job interview:

Before the Interview:

Research: Learn about the Greys Recruitment's mission, values, products, and the specific job requirements and get further information about

Other Openings

Practice: Prepare answers to common interview questions and rehearse using the STAR method (Situation, Task, Action, Result) to showcase your skills and experiences.

Dress Professionally: Choose attire appropriate for the company culture.

Prepare Questions: Show your interest by having thoughtful questions for the interviewer.

Plan Your Commute: Allow ample time to arrive on time and avoid feeling rushed.

During the Interview:

Be Punctual: Arrive on time to demonstrate professionalism and respect.

Make a Great First Impression: Greet the interviewer with a handshake, smile, and eye contact.

Confidence and Enthusiasm: Project a positive attitude and show your genuine interest in the opportunity.

Answer Thoughtfully: Listen carefully, take a moment to formulate clear and concise responses. Highlight relevant skills and experiences using the STAR method.

Ask Prepared Questions: Demonstrate curiosity and engagement with the role and company.

Follow Up: Send a thank-you email to the interviewer within 24 hours.

Additional Tips:

Be Yourself: Let your personality shine through while maintaining professionalism.

Be Honest: Don't exaggerate your skills or experience.

Be Positive: Focus on your strengths and accomplishments.

Body Language: Maintain good posture, avoid fidgeting, and make eye contact.

Turn Off Phone: Avoid distractions during the interview.

Final Thought:

To prepare for your Executive Assistant interview at Greys Recruitment, research the company, understand the job requirements, and practice common interview questions.

Highlight your leadership skills, achievements, and strategic thinking abilities. Be prepared to discuss your experience with HR, including your approach to meeting targets as a team player. Additionally, review the Greys Recruitment's products or services and be prepared to discuss how you can contribute to their success.

By following these tips, you can increase your chances of making a positive impression and landing the job!

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