Inventory controller OPS

Job description

INVENTORY CONTROLLER

Operations

Accountable for specialist outputs and initiating changes in policies, procedures, standards and services within inter-related functional areas of responsibility.

This role will work with various closely related concrete variables, requiring an understanding of the theory or practices underpinning inter-related functional processes.

Job Purpose

The purpose of this role is to oversee the management of inventory (including raw materials, work in progress, finished goods and maintenance spares) from a Finance perspective, whilst ensuring inventory levels are optimised to reduce impact on working capital.

This role is crucial in ensuring inventory losses are understood, properly accounted for and kept to a minimum.

Key Accountabilities and Outputs

Inventory Control

• Conduct daily monitoring of national inventory levels and planning of inventory movements within the region

• Determine, control and maintain optimum levels of inventory coverage to avoid lost sales or over stocking

• Ensure inventory levels held are optimised, with a focus on balancing working capital reduction and the ability to meet customer demands and avoid stock-outs.
  
  

• Continuously compare actual stock days vs targets set and highlight issues, as well as have plans in place to fix accordingly.
  
  

• Plan and coordinate inventory valuations across the region and partner warehouses

• Control all inventory adjustments made within the ERP

• Optimise the inventory flows to minimize stock losses and damages.
  
  

• Monitor inventory losses and develop suitable processes to reduce such losses.
  
  

• Work closely with Operations, Supply Chain and Finance teams to ensure system and process readiness prior to monthly stock counts

• Attend stock counts and escalate issues and constantly identify areas of improvement

• Proactively monitor and address ageing time-sensitive inventory by working closely with the Regional Operations and Logistics to reduce losses.
  
  

• Report on inventory levels, values and general movements.
  
  

• Work closely with both Financial Business Partners to align, optimise and standardise inventory management processes.
  
  

• Work closely with Regional Operations and Logistics Managers to optimise storage layouts, bin planning & inventory identification.
  
  

• Perform random audits on warehouses, Third Party Manufacturer and Partner to observe warehouse inventory levels and inventory condition to ensure requirements per SLAs / contracts / procedures are met.
  
  

• Be the custodian of the Inventory module within the ERP in so far as inventory movements are concerned.
  
  

• Ensure integrity of ERP inventory level data to real world inventory status.
  
  

• Work closely with the Senior Cost Accountant to ensure inventory master data is accurate for the Region.
  
  

Adherence to the Quality, Food Safety, Health, Safety and Environmental Standards

• Adherence to Standards: Ensure strict adherence to Quality, Food, Health, Safety and Environmental policies and standards.
  
  

• Enforcement: Enforce all food safety and health regulations, policies, and requirements at all times to guarantee a secure work environment.
  
  

• Personal Hygiene: Maintain exceptional personal hygiene as per the organizations code of conduct.
  
  

• Contamination Control: Raise awareness about potential physical product contamination and implement control measures to prevent it.
  
  

• Health and Safety Measures: Take reasonable precautions to prevent health and safety hazards.
  
  Follow the prescribed incident reporting procedure in case of accidents.
  
  

• Knowledge and Compliance: Stay updated with relevant business information, policies, processes, and procedures.
  
  Enforce compliance with legislative and statutory requirements, as well as GMPs (Good Manufacturing Practices).
  
  

• Training: Attend and enforce the implementation of learnings from training sessions related to Quality, Food Safety, and Health and Safety.
  
  

• Housekeeping: Maintain high levels of cleanliness and orderliness within the work environment.
  
  

Qualifications and Experience

• Grade 12 / Matric / NQF level 4 (Essential)

• Up to 4 years experience (Operational Execution) Computer Skills; Stock control;

• MS Excel; SAP; MS PowerPoint; MS Word; E Mail

Key Qualities

Communication

• Detailed verbal or written instructions or requests to employees or contractors

Problem Solving

• Proactive identification of functional problems related to a specific process or policy, determine cause and impact, and choose the best alternative to solve the problem based on guidelines provided and an understanding of the theory or practices underpinning the problem.
  
  

Relationships Maintained

• Others in own work area

Behavioural Competencies

Planning and Organising

• Manages time effectively, ensuring effective completion of tasks under stressful deadlines.
  
  

• Able to prioritise activities and resources, ensuring that results are achieved effectively.
  
  

• Able to evaluate progress and make appropriate adjustments to initial plans, ensuring a successful outcome.
  
  

Interpersonal Sensitivity

• Able to interact positively with others, understanding their interests and concerns.
  
  

• Listens to others ideas and concerns and takes these into account before responding.
  
  

• Comes across as open and approachable towards others.
  
  

• Takes care in the choice of words used when interacting with others.
  
  

• Encourages co-operation with others.
  
  

Continuous Improvement

• Increases performance expectations when success has been achieved

• Seeks out sources of information, including trade associations, best practice companies, customers, peers, subordinates, etc.
  
  

• Finds ways to fast-adapt improvement ideas to work processes

• Proactively seeks out resources, alliances, etc., needed to quickly introduce improvements

Required Skill Profession

Other General