Personal Assistant (PA) to COO

Title: Personal Assistant (PA) to COO

Area: Northern KZN (Battlefields)

Ref No.: TRG 2391

Salary: ( Mid-level position ) with a market related basic available/negotiable

Start Date: As soon as possible

Type: Permanent (Fulltime)

Our well-established client requires an mid-level experienced Personal Assistant (PA) to the Chief Operating Officer (COO) for permanent employment based in Northern KZN (Battlefields) .

This is a confidential, high-trust position supporting a senior executive in a dynamic and fast-paced environment.

DUTIES & RESPONSIBILITIES:

• Provide comprehensive PA and executive support to the COO.
  
  
• Manage a demanding diary, travel arrangements, and meeting schedules.
  
  
• Prepare and review reports, presentations, and business documentation.
  
  
• Handle confidential and sensitive information with discretion.
  
  
• Act as a liaison between the COO and stakeholders (internal and external).
  
  
• Coordinate projects, deadlines, and follow-ups on behalf of the COO.
  
  
• Maintain an efficient filing and information management system.
  
  
• Ensure seamless communication and information flow across departments.
  
  
• Assist with HR- and operations-related support tasks where required.
  
  

EDUCATION, QUALIFICATION, EXPERIENCE & SKILLS:

• Relevant Tertiary Qualification BCom, Business Administration or relevant diploma essential.
  
  
• HR-related qualification an added advantage.
  
  
• At least 5 years proven experience as a PA to senior management / executives.
  
  
• Drivers licence and own transport essential.
  
  
• Advanced MS Office skills particularly Excel (pivot tables, reports, analysis).
  
  
• Strong numerical aptitude with the ability to prepare, interpret and validate reports.
  
  
• Excellent written and verbal communication skills across all levels (internal & external).
  
  
• Solid organisational ability with exceptional attention to detail.
  
  

Core Competencies & Attributes

• Discretion and confidentiality trusted gatekeeper of sensitive information.
  
  
• Highly organised and able to manage competing priorities under pressure.
  
  
• Ability to work in lock-step with the COO, anticipating needs and proactively preparing information.
  
  
• Professional presentation and interpersonal skills strong relationship builder.
  
  
• Trustworthy, honest, and reliable with unquestionable integrity.
  
  
• Willingness to be available after hours and commit additional time when required.
  
  
• Analytical mindset with problem-solving ability.
  
  
• Ability to draft correspondence, reports and presentations to executive standard.
  
  
• Proactive, resourceful, and solution-driven personality.
  
  
• Resilient and adaptable thrives in a fast-paced environment.
  
  

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APPLICATION INSTRUCTIONS

• We will ONLY consider applications from suitably experienced candidates that meet the requirements of this vacancy.