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Urgent! Personal Assistant (PA) to COO Job Opening In ladysmith KwaZulu-Natal – Now Hiring The Recruitment Guy

Personal Assistant (PA) to COO



Job description

Title: Personal Assistant (PA) to COO

Area: Northern KZN (Battlefields)

Ref No.: TRG 2391

Salary: ( Mid-level position ) with a market related basic available/negotiable

Start Date: As soon as possible

Type: Permanent (Fulltime)

Our well-established client requires an mid-level experienced Personal Assistant (PA) to the Chief Operating Officer (COO) for permanent employment based in Northern KZN (Battlefields) .

This is a confidential, high-trust position supporting a senior executive in a dynamic and fast-paced environment.

DUTIES & RESPONSIBILITIES:

  • Provide comprehensive PA and executive support to the COO.

  • Manage a demanding diary, travel arrangements, and meeting schedules.

  • Prepare and review reports, presentations, and business documentation.

  • Handle confidential and sensitive information with discretion.

  • Act as a liaison between the COO and stakeholders (internal and external).

  • Coordinate projects, deadlines, and follow-ups on behalf of the COO.

  • Maintain an efficient filing and information management system.

  • Ensure seamless communication and information flow across departments.

  • Assist with HR- and operations-related support tasks where required.

EDUCATION, QUALIFICATION, EXPERIENCE & SKILLS:

  • Relevant Tertiary Qualification BCom, Business Administration or relevant diploma essential.

  • HR-related qualification an added advantage.

  • At least 5 years proven experience as a PA to senior management / executives.

  • Drivers licence and own transport essential.

  • Advanced MS Office skills particularly Excel (pivot tables, reports, analysis).

  • Strong numerical aptitude with the ability to prepare, interpret and validate reports.

  • Excellent written and verbal communication skills across all levels (internal & external).

  • Solid organisational ability with exceptional attention to detail.

Core Competencies & Attributes

  • Discretion and confidentiality trusted gatekeeper of sensitive information.

  • Highly organised and able to manage competing priorities under pressure.

  • Ability to work in lock-step with the COO, anticipating needs and proactively preparing information.

  • Professional presentation and interpersonal skills strong relationship builder.

  • Trustworthy, honest, and reliable with unquestionable integrity.

  • Willingness to be available after hours and commit additional time when required.

  • Analytical mindset with problem-solving ability.

  • Ability to draft correspondence, reports and presentations to executive standard.

  • Proactive, resourceful, and solution-driven personality.

  • Resilient and adaptable thrives in a fast-paced environment.

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APPLICATION INSTRUCTIONS

  • We will ONLY consider applications from suitably experienced candidates that meet the requirements of this vacancy.


Required Skill Profession

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